AFC Liverpool Supporters Society Limited
Model Rules for Society Board Elections
Election Rules Policy
Elections – 2016
(These are the initial rules to be used by the AFC Liverpool Supporters Society Limited)
This document constitutes the Election Rules, Regulations and Procedures and is drafted in accordance with the existing constitution of the AFC Liverpool Supporters Society Limited.
The purpose of the Election Rules Policy is to ensure that the elections for Society Board members are conducted in a democratic and unbiased manner in accordance with the clubs Constitution.
The Proposed Board Membership and election timetable is published separately.
AGM – Annual General Meeting
AFCL – AFC Liverpool Supporters Society Limited
ESB Elected Society Board
3. Prior to the AGM of AFCL, an election will be held to select board members of no more than 15 people in total.
4. Thereafter all future election results will be announced at an AFCL Annual General Meeting. The Procedure for election to the board at an AGM, shall be as follows:
5. During the election period the ESB will ensure that the Election is run in accordance with the Election Rules Policy on behalf of AFCL members.
6. The Elected Society Board will ideally comprise an odd number of members and any decisions taken will be by majority vote and recorded.
7. Members serving on the ESB shall be eligible to nominate candidates, vote and stand in the Elections if they are co-opted members.
8. Any ESB member standing as a candidate will not be:
involved in the collation and publication of nominated candidate manifestos;
eligible to vote on matters pertaining to candidate disqualification;
Or eligible to vote on any other matter which may influence the outcome of the Election.
9. The election timetable will be published separately and shown on the AFCL website www.afcliverpool.tv
10. Election details shall also be posted on the AFCL Website, www.afcliverpool.tv
11. The results will be announced at the AGM by a returning officer.
12. The ESB will verify that nominations are from members and check for ‘multiple nominations’. If multiple nominations are found then the candidate that submitted their nomination form first shall be accepted. Thereafter a nomination form containing a further Candidate nomination by the same member will be rejected.
Eligibility & Nomination
13. Candidates must comply with eligibility and nomination procedure as set out in the election rules.
14. Any member (as defined in the Constitution) may be nominated to stand for election to the Board. Nomination notifications will include a signed declaration by the nominee that he/she complies with and will continue to comply with the constitution, this document and the Board Membership Policy.
15. Nominations will be effective if signed by 2 different Members; and acknowledged by the member who is being nominated. All such Members must include on the nomination their full name, full address and signature (and for these purposes a faxed signature will suffice). Email nominations will be accepted provided a clear email trail is evidenced. These will be checked to ensure validity.
16. It is the Candidate’s responsibility to ensure their nominations are valid and submitted in accordance with the timetable. In the event of uncertainty, the decision of the ESB will be final.
17. In signing the form, candidates are bound by the terms and conditions of the election rules and regulations.
18. A signed letter of nomination from a member is an acceptable substitute for manuscript signature on a candidate’s nomination form.
19. Specifically candidates are also self-certifying that they comply with the following rules of the
20. No person can be a member of the Elected society board who:
a) is subject to a bankruptcy order or has in place a composition with their creditors;
b) is subject to a disqualification order under the Company Directors Disqualification Act;
c) has a conviction for an indictable offence (other than a spent conviction as defined by the Rehabilitation of Offenders Act 1974);
d) is or may on the basis of medical evidence be suffering from a mental disorder;
e) Fails to abide by any rules for the conduct of elections made by the Society Board.
21. During the election the ESB members, cannot provide advice to voting members as to the suitability or otherwise of any candidates on behalf of the AFCL. Any opinion, or advice provided, should be taken as provided in a personal capacity
22. Candidates/complainants have the right of appeal to the ESB prior to the outcome of the election, and then through the ESB following completion of the election.
23. Complaints after voting has closed shall be made in writing to the ESB not later than five working days after the close of poll.
24. All communication regarding Election Rules Policy should be addressed to the ESB, via email at firstname.lastname@example.org by letter addressed to the ESB at the AFCL registered office.
25. Should any Candidates contravene the election rules the ESB shall judge whether a disqualification shall apply. Notification of disqualification will be prior to announcement of election results, and subsequently to the ESB.
26. The ESB will decide what action, if appropriate, may be taken should disqualification occur.
27. Should the election not produce the required number of ESB members, the rules as per the AFCL Constitution rule (57) shall apply.
28. All Candidates shall leave their contact details with the ESB.
Manifestos and Campaigning
29. The ESB shall publish a Manifesto document based on supplied Candidates’ Manifestos submitted with the Nomination.
30. The ESB will be responsible for circulation of the manifesto document (with ballot papers or equivalent if the number of nominations exceeds the number of positions) to the members of AFCL and publication on the AFCL website www.afcliverpool.tv
31. On a membership-wide basis, campaigning will be restricted to this publication. No further Election campaigning material will be circulated to all members. Other than this personal campaigning is allowable, however personal membership email addresses will not be distributed for the purposes of personal campaigning.
32. Nominations must be accompanied by a biography/manifesto with a maximum of 500 words. The candidate’s name need not appear in these 500 words. Acronyms, pseudonyms, and slang will be at the discretion of the ESB.
33. All the candidate’s manifestos are to be received in written form, typed, and proof-read before issue. The number of words counted shall be decided using Microsoft Word.
34. If a candidate’s manifesto has more than the permitted five hundred words, it will be truncated at 500 words and text will be inserted below stating “The Candidate’s Manifesto has exceeded the permitted five hundred words and has therefore been truncated”. (This is purely to allow for ease of publishing on the website)
35. Candidate’s manifestos written in the third person shall be accepted.
36. Candidates and nominees can only put their real names on nomination documentation. No nicknames or forum names will be accepted.
37. A candidate’s manifesto shall not contain the name of any of their nominators or any other candidate.
38. Candidates must not in their manifestos: make threats, insults, derogatory, abusive, racist, sexist, or homophobic statements, or references towards other candidates.